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== Introduction == The email that was sent - on February 26th - with the same content as in this page serves as a formal invitation to the General Assembly on March 17th 2012 taking place at the [[Hackerspace, Strassen|hackerspace in Strassen]], starting at 6pm (18h00). All members (regardless of state) are called on to participate. == Agenda == The agenda for the General Assembly is composed of the following points: * Welcoming speech by the office representatives * Presentation and discussion of modifications to the statutes (this includes new people in the board) * Presentation of 2011's receipts and expenditures * Discharge of the treasurer by our auditors (gunstick, emQue) * Election of a new administrative council * Election of a new treasurer * Election of two new secretaries * Call for two financial auditors for 2012 == Minutes == by [[User:Gunstick|Gunstick]] Present: 21 members Valid procurations: 9 Total votes: 30 MacFreak and prometheus present the review of last year's objectives. * continue on strong base: more members, more support => built identity we were lacking * innovate through excellence: 4 bit adder, atari workshop, ???? => immense support by our members * share of openess: almost all office actions are public, spontanous candidature for office possible, new finance way * public awareness: visible projects on exhibits, people are not afraid of "hacker" ** strassen projects: christmas, night ralleye, strossen wibbelt ** national activities: hack.lu, foire étudiants, science festival, EUhackids, haxogreen2012 In short: we are successful because of you Improvements in the syn2family * we got rid of our differences * geocaching actitivies * cyberpunk nights * common trips to 28c3, ccc, fosdem * readers night Marc announces it's resignation from office. Thanks for the '''awesome''' team. Jan presents his ideas for his office activities: "Strassen, Luxembourg and beyond" * involvement with the strassen youth commission * syn2family does stuff together (e.g. go to makerfaire in doublin) * letzhack: change show concept to have more interviews and reports vs less people in the studio * cortana project has well evolvend in cooperation with c3l * creation of a hackerspace manual * inter-hackerspace projects (e.g. video conference between spaces to present projects) sim0n presents the finances * there are 11 outstanding membership payments * people are invited to empty the chalkboard (currently 150€ on there) * Total expenses are 10435.55 € * Total income is 12758.10 € * Please inform treasurer if there are large payments due * in the future we should try to reduce the amount of cash in the space * there have been no occurrences of money losses in the buvette The auditors state that they verified the accounts and found no problems. The bill tracking was much improved and the checks were very easy. The assembly gives discharge of the treasurer by applause Modification of the statutes: As the rules are not clear if we can or cannot do the statutes modifications, a new extraordinary assembly will be organized during the year. Gunstick and Kwisatz explain the various statutes modifications proposed. Kwisatz presents his ideas for his office activities ([http://david.raison.lu/kw_ag12.svg See his presentation]). Problem: * there is a transparency issue with the activities of the former/outgoing council: events are not known, people join or leave without information... The plan: * growth, accessibility * transparency: make the distinctions between the various names (space, syn2cat ...) more clear * whereas our marketing is ok, there should be a differentiation between the association and the place * Idea is to separate the association from the space and give the space a name * this also enables us to handle more than one physical location with one a.s.b.l. * the space will have more autonomy from the office * office will handle finances and administrative issues * using the space would not need to be member in the asbl. Space can be available to it's users without them having to worry about asbl issues. * decision taking could be handled with liquidfeedback or any other adhocracy tool instead of mailing lists * budget would be completely public so everyone can check what the money gets spent for Objectives: * encourage projects * attract user groups * bring in more female geeks * more youthwork (in a new circle of interest) * idea: haxowhite, an event in the winter. A [http://www.volontaires.lu/jeune/svci/service-volontaire-civique volunteer] could be engaged to do the project. The assembly got a lot of questions about this new idea of multiple spaces. '''pause for talks before election''' The candidates for elections are. * secretary: Kwisatz (David Raison) * secretary: Prometheus (Jan Guth) * treasurer: sim0n (Georges Toth) * member: Gunstick (Georges Kesseler) * member: Slopjong (Romain Schmitz) * member: the_metalgamer (Dennis Fink) As there are less than 10 candidates, the global vote is not done. All candidates are elected. Secret vote for the secretaries and treasurer. There are 3 votes. One for the treasurer, and 2 for the secretaries. Those 2 votes can also be given to one person. Voting results: * Kwisatz: 21 * Prometheus: 34 * sim0n: 27 No separate vote for the secretaries is made, so the result is: * General Secretary: Prometheus (Jan Guth) * Deputy Secretary: Kwisatz (David Raison) * Treasurer: sim0n (Georges Toth) == Important == There are a couple of additional things you should know: === Attendance === '''A)''' In order to conclude this general assembly, '''we need 2/3 of our members ( = 29 members) to be present''' or be represented by another member. Else the GA has to be rescheduled. Thus we urge you to mark the date in your calendar and be present. This is important for us and for you! '''B)''' If you cannot attend the assembly personally, you're allowed and even encouraged to have yourself represented by an adult person of your choice. We will accept either pgp-signed emails or analogue signatures as prove of this delegation on that same day. Note that at the GA you are only allowed to represent one other person. === Administrative Council === '''C)''' You're also encouraged to stand for elections. Note that if you want to stand for elections to the positions of Secretary-General or Secretary-Deputy, you need to apply twice (once for the council, once for the position of Secretary) ;How to apply for either election: At least 24 hours prior to the GA, i.e. latest at 17:59 on March 16th 2011, you need to send a PRIVATE email to the current council at office_AT_hackerspace_DOT_lu Also remember that we decided on the 2010 GA that every applicant to the position of Secretary should present his ideas and goals for the forthcoming legislative period (year). [A 5 min lightning talk is totally ok] For simplicity's sake, we ask that even members of the current council submit their applications. === Amendments to the statutes === '''D)''' Amendments to the statutes must also be entered at least 24hours before the General Assembly takes place and equally be sent to office@hackerspace.lu The current version of our statutes can be found [[Media:Syn2cat-statuts_290311.pdf|here]].<br/> ==== Suggested amendments ==== Please sign your amendments: send a PGP signed mail to office@hackerspace.lu ===== Change of payment rule --[[User:Gunstick|Gunstick]] ===== Art6 old La cotisation est fixée par l'assemblée générale. [...] Art6 new La cotisation '''et le mode de payement sont''' fixés par l'assemblée générale. [...] ---- Art7 old [...] Est d'office démissionnaire le membre qui, <s>après un delai de trois mois à compter [...] incombant</s>. Art7 new [...] Est d'office démissionnaire le membre qui '''n'est pas en règle concernant ses cotisations'''. Note: new article 6 needs an additional vote by the general assembly on the following : * Membership fees are to be paid either yearly or monthly * Yearly payments are due on 1st January * Montly payments are due on every 1st of the month * Payment reminders are sent after 14 days of missing payment * Members are in violation of paying their fees if after 3 expired reminders they * still have not paid or * have not explained to office the reasons for lack of payment ===== Rename of office members --[[User:Gunstick|Gunstick]] ===== '''Motivation:''' Currently we have the following title in the office: secretary general, deputy secretary, treasurer. The aim of this modification is to call the to the more popular luxemburgish designations: president, secretary and treasurer. Art 9 old L'association est administrée par un Conseil d'Administration de trois membres au moins et de dix au plus, dont <s>un secrétaire général, un secrétaire adjoint et un trésorier</s>, [...] Le <s>trésorier et secrétaires sont élus</s> par vote séparé parmi les candidats aux postes en question. [...] * Le secrétaire général est celui ayant obtenu le plus de voix dans l'élection <s>séparée des secrétaires</s>. Art 9 new L'association est administrée par un Conseil d'Administration de trois membres au moins et de dix au plus, dont '''le comité composé d'un président, d'un secrétaire et d'un trésorier''' [...] Le '''comité est élu''' par vote séparé parmi les candidats aux postes en question. [...] * Le président est celui ayant obtenu le plus de voix dans l'élection séparée '''entre président et secrétaire''' ---- Art 10 old L'association est valablement engagée par la signature d'un <s>secrétaire (genéral ou adjoint)</s> et d'un membre du Conseil d'Administration. Art 10 new L'association est valablement engagée par la signature d'un '''membre du comité''' et d'un membre du Conseil d'Administration. ---- Art 11 old [...] En cas d'égalité des voix, celles <s>des secrétaires présents</s> sont prépondérantes. Art 11 new [...] En cas d'égalité des voix, celles '''du président ou secrétaire''' sont prépondérantes. ---- Art. 18. old L'espace surnommé « Hackerspace » est géré par <s>les secrétaires</s> de l'association. [...plus membres désignés...] Art. 18. new L'espace surnommé « Hackerspace » est géré par '''le comité''' de l'association. [...plus membres désignés...] ===== Fix unlawful statements --[[User:Kwisatz|Kwisatz]] ===== '''Motivation:''' Currently we have some unlawful statements in our statutes. In order not to loose our status as a judicial person, we need to fix these. Art. 1 old: [[User:Gunstick|Gunstick]] <s> qui a son siège au 189, av. de la faïencerie, L-1511 Luxembourg</s> Art. 1 new: [...] (change siege) Add: <b>Le siège pourra être transféré à n'importe quel autre lieu du Grand Duché sur simple décision du Conseil d'Administration.</b> ---- Art. 8 old: Tout membre lésant d'une manière quelconque les intérêts de l'association peut en être exclu. <s>Cette exclusion se fait par vote secret et à majorité qualifiée du Conseil d'Administration.</s> Art. 8 new: Tout membre lésant d'une manière quelconque les intérêts de l'association peut en être exclu. <b>A partir de la proposition d'exclusion formulée par le conseil d'administration, jusqu'à la décision définitive de l'assemblée générale statuant à la majorité des deux tiers des voix, le membre dont l'exclusion est envisagée est suspendu de plein droit de ses fonctions sociales.</b> ---- Art. 12 old Une délibération de l'Assemblée Générale est nécessaire pour les objets suivants: 1. la modification des statuts, 2. <s>l'élection du Conseil administratif,</s> 3. l'approbation des comptes, 4. la dissolution de l'association Art. 12 new Une délibération de l'Assemblée Générale est nécessaire pour les objets suivants: 1. la modification des statuts, 2. '''le changement de l'objet de l'association''' 3. '''nomination et révocation des administrateurs et réviseurs de caisse''' 4. l'approbation des comptes, 5. la dissolution de l'association 6. '''l'exclusion d'un associé''' '''Note:''' this allows us to '''entirely remove Art. 17''' <s>Art. 17. old</s> <s> L'Assemblée Générale délibère et vote sur les questions qui lui sont déférées par les présents statuts et par le Conseil d'Administration, qui soumet à son approbation le compte des recettes et des dépenses. L'Assemblée Générale désigne parmi les membres effectifs au moins deux réviseurs de caisse, qui, après avoir vérifié les comptes, présentent un rapport à l'Assemblée Générale. </s> ---- Art. 14 old Les membres sont convoqués en Assemblée Générale chaque fois que le Conseil d'Administration le juge nécessaire ou que le cinquième des membres effectifs l'exige. Art. 15 new Les membres sont convoqués en Assemblée Générale chaque fois que le Conseil d'Administration le juge nécessaire ou que le quart des membres effectifs l'exige. <b>L'assemblée ne peut valablement délibérer que si les deux tiers des membres sont présents ou représentés. Ses décisions seront portées à connaissance des membres et des tiers par un rapport qui sera diffusé par courriel et déposé au Registre de Commerce. </b> ===== Changes related to the objectives --[[User:Kwisatz|Kwisatz]] ===== '''Motivation:''' The current statutes do not allow us to manage more than one hackerspace. Also, if we're already making quite some changes, we can just as good clarify a few points. Art. 2 old L'association a pour <s>but</s>, dans les domaines artistiques, culturelles et de nouvelles technologies: * d'encourager, de soutenir et de s'investir dans des projets d'éducation et/ou de <s>"R&D" (recherche et développement);</s> * de rassembler des associations et individus intéressés des projets des susdits domaines, * d'organiser des manifestations culturelles, artistiques ou autres afin de poursuivre les objectifs susdits. Pour réaliser les objectifs susdits, l'association: * fait la gestion ainsi que l'exploitation d'un local surnommé "Hackerspace", * mets à dispostion aux diverses associations et individus intéressés une infrastructure élaborée (locaux, matériel informatique, électronique, artisanal...) Art. 2 new L'association a pour '''objet''', dans les domaines artistiques, culturelles et des nouvelles technologies: * d'encourager, de soutenir et de s'investir dans des projets d'éducation et de la recherche et du développement; * de rassembler des associations et individus intéressés des projets des susdits domaines, * d'organiser des manifestations culturelles, artistiques ou autres afin de poursuivre les objectifs susdits. * '''de gérer et d'exploiter un ou plusieurs locales surnommés "Hackerspace", * de mettre à disposition d'autres associations et individus une infrastructure élaborée (locaux, matériel informatique, électronique, artisanal...) ''' ---- Art. 3 old <s>L'association est politiquement indépendante.</s> Elle offre son expertise et sa fonction consultative à tout organe à condition que l'idéologie de celui-ci ne conteste les intérêts de l'association et que la neutralité de l'association soit conservée. Art. 3 new '''L'association poursuit son action dans une stricte indépendance politique, idéologique et religieuse.''' Elle offre son expertise et sa fonction consultative à tout organe à condition que l'idéologie de celui-ci ne conteste les intérêts de l'association et que la neutralité de l'association soit conservée. ---- Art. 4 old La durée de l'association est illimitée. Art. 4 new La durée de l'association est illimitée. '''Elle pourra être dissoute en tout temps.''' ---- Art. 6 old La cotisation est fixée par l'assemblée générale. L'association encourage une cotisation reflètant les moyens financiers des membres respectifs. Toutefois, elle ne pourra dépasser 600 € par an. Art. 6 new La cotisation '''annuelle''' est fixée par l'assemblée générale. '''Il est loisible aux membres de cotiser au rythme mensuel.''' L'association encourage une cotisation reflétant les moyens financiers des membres respectifs. Toutefois, elle ne pourra dépasser 600 € par an. ---- Art. 7 old Tout membre de l'association peut démissionner à tout moment. Est d'office démissionnaire le membre qui, après un délai de trois mois à compter de l'Assemblée Générale ordinaire, n'a pas payé les cotisations lui incombant. Art. 7 new Tout membre de l'association peut démissionner à tout moment. Est d'office démissionnaire le membre qui, '''soit''' après un délai de trois mois à compter de l'Assemblée Générale ordinaire n'a pas payé la cotisation lui incombant, '''soit accuse un retard supérieur à trois mois sur la cotisation mensuelle'''. ===== Simplifications and clarifications --[[User:Kwisatz|Kwisatz]] ===== ''' Motivation:''' The goal of these changes is to simplify and clarify the election procedure at the general meeting as well as other parts of the statutes. We will leave out parts that are handled by the law anyway. Art. 9 old L'association est administrée par un Conseil d'Administration de trois membres au moins et de dix au plus, dont un secrétaire général, un secrétaire adjoint et un trésorier, élus <s>par bulletins secrets, chaque membre effectif disposant d'un bulletin. Le trésorier et secrétaires sont élus par vote séparé parmi les candidats aux postes en question.</s> • Un administrateur sortant peut se porter candidat. • Les candidats doivent être membres effectifs et majeurs à la date de l'assemblée générale. • Les candidatures doivent être adressées au Conseil d'Administration avant le début de l'Assemblée Générale. • <s>Un bulletin valable est anonyme, sauf par nécessité d'une procédure de vote par correspondance.</s> • Chaque membre dispose d'autant de voix qu'il y a de postes à pourvoir et peut donner au maximum une voix à chaque candidat. • <s>Accèdent au second tour autant de candidats qu'il a de postes à pourvoir. Ils sont sélectionnés par ordre décroissant des voix reçues. • Sont élus les candidats remportant au second tour l'assentiment de 50% des bulletins valablement exprimés.</s> • Le secrétaire général est celui ayant obtenu le plus de voix dans l'élection séparée des secrétaires. En cas de vacance d'un poste au Conseil d'Administration, ce dernier aura la faculté de désigner parmi les membres effectifs de l'association un suppléant dont la mission prendra fin à l'Assemblée Générale suivantes. En outre, le conseil peut s'adjoindre, à l'unanimité, soit temporairement, soit définitivement, des personnes même non - membres actifs auxquels il délègue des pouvoirs spéciaux et qu'il charge d'une mission spéciale. Ces personnes n'ont toutefois que voix consultative aux réunions du Conseil d'Administration. Art. 9 new L'association est administrée par un Conseil d'Administration '''composé''' de trois membres au moins et de dix au plus, dont un secrétaire général, un secrétaire adjoint et un trésorier <b>élus à la majorité simple des voix présentes à l'assemblée générale</b>. • '''La mandature est d'une année à partir de l'assemblé générale ordinaire.''' • '''Le vote se fait par bulletins secrets, chaque membre effectif disposant d'un bulletin.''' • '''Le trésorier et secrétaires sont élus par vote séparé parmi les candidats aux postes en question.''' • Un administrateur sortant peut se porter candidat. • Les candidats doivent être membres effectifs et majeurs à la date de l'assemblée générale. • Les candidatures doivent être adressées au Conseil d'Administration avant le début de l'Assemblée Générale. • Chaque membre dispose d'autant de voix qu'il y a de postes à pourvoir et peut donner au maximum une voix à chaque candidat. • Le secrétaire général est celui ayant obtenu le plus de voix dans l'élection séparée des secrétaires. En cas de vacance d'un poste au Conseil d'Administration, ce dernier aura la faculté de désigner, à l'unanimité parmi les membres effectifs de l'association un suppléant dont la mission prendra fin à l'Assemblée Générale suivante. En outre, le conseil peut s'adjoindre, à l'unanimité, soit temporairement, soit définitivement, des personnes même non - membres actifs auxquels il délègue des pouvoirs spéciaux et qu'il charge d'une mission spéciale. Ces personnes n'ont toutefois que voix consultative aux réunions du Conseil d'Administration. ---- <b> Art. 13 new L'exercice budgetaire commence le 1er janvier de chaque année. Les comptes sont arrêtés le 31 décembre et soumis à l'assemblée générale avec le rapport des réviseurs de caisse. A fin d'examen, l'assemblée désigne un réviseur de caisse. Le mandat de celui-ci est incompatible avec celui d'administrateur en exercice. </b> ---- Art. <s>13</s> old L'Assemblée Générale se rassemble au moins une fois par année en date et au lieu fixé par la convocation. La convocation, <s>émise par le Conseil d'Administration, est faite par écrit avec un préavis de deux semaines au moins et comporte l'ordre du jour.</s> Si toutefois la convocation écrite n'est pas envoyée dans le délais prévu de deux semaines, les membres pourront être convoqués par tout membre avec un préavis d'une semaine avec l'accord d'un quart des membres effectifs. Il est loisible aux membres de se faire représenter par un autre membre <s>dûment mandaté</s>. Chaque membre ne peut représenter tout au plus qu'un autre membre. Art. '''14''' new L’assemblée générale, '''qui se compose de tous les membres de l'association''', se rassemble au moins une fois par année en date et au lieu fixé par la convocation. La convocation <b>de l'assemblée générale se fait au moins quatorze jours avant la date fixé, moyennant simple lettre missive ou courrier électronique devant mentionner l'ordre du jour proposé.</b> Il est loisible aux membres de se faire représenter par un autre membre <b>moyennant une procuration soit missive, soit signée électroniquement à l'aide d'une clé PGP</b>. Chaque membre ne peut représenter tout au plus qu'un autre membre. ---- <s>Art. 21 old</s> <s>L'Assemblée Générale ne peut prononcer la dissolution de l'association que si les deux tiers de ses membres sont présents.</s> This article can be entirely scraped due to the changes to articles 12 and 14 (old numbering). ===== Changes necessary to manage multiple spaces --[[User:Kwisatz|Kwisatz]] ===== Art. 18 old Chapitre VI – Gérance <s>du Local dit</s> « Hackerspace » Art. 18. <s>L'espace surnommé</s> « Hackerspace » <s>est géré par les secrétaires de l'association. S'y ajoute un groupe de travail composé de membres effectifs spécifiquement désignés par le Conseil d'Administration.</s> Art. 19 new Chapitre VI – Gérance <b>de locaux dits</b> « Hackerspace » Art. 18. <b>Le conseil d'administration gère le budget et les comptes d'un ou de plusieurs locaux surnommés</b> "Hackerspace". <b>Le conseil d'administration charge une ou plusieurs personnes par local de sa gestion journalière qu'ils exerceront en bon père de famille.</b> ---- Art. 19 old Tout projet <s>doit être présenté au CA, afin que celui-ci puisse évaluer ses coûts et ses répercussions. Le CA peut interdire l'exécution d'un projet s'il le juge nécessaire.</s> Art. 20 new Tout projet <b>initié dans un "hackerspace" doit être porté à connaissance du conseil d'administration. Le conseil d'administration se réserve le droit d'interdire ou d'avorter l'exécution d'un projet s'il le juge nécessaire.</b> ---- Art. 20 old <s>L'association</s> dispose d'un règlement interne, validé par l'Assemblée Générale sur proposition du Conseil d'Administration, spécifiant les conditions d'utilisation et d'accès <s>au local dit « Hackerspace »</s> ainsi que toute autres dispositions nécessaires au bon fonctionnement de l'association. Art. 21 new <b>Chaque local</b> dispose d'un règlement interne, validé par l'assemblée générale sur proposition du conseil d'administration, spécifiant les conditions d'utilisation et d'accès <b>aux locaux</b> ainsi que toute autre disposition nécessaire au bon fonctionnement de l'association. ===== Spelling mistakes --[[User:Kwisatz|Kwisatz]] ===== '''Motivation:''': just fixing spelling mistakes. Art. 11 diff [...] ou sur demande d'un autre Administrateur. [...] === Proxies === * Bartek -> Kwisatz (by PGP signed mail) * NPU -> Gunstick (by PGP signed mail) * Nick17 -> Sim0n (unsigned email, phone for verification) * muling -> mich (by PGP signed mail) * qu4x -> prometheus (unsigned email, phone for verification) * pascal -> slopjong (unsigned email, phone for verification) * hardfalcon -> azunix * lala -> destructive (phone verification by Thierry) * trollchen -> the_metalgamer (paper signature) * bisly -> virii (paper signature)
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