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==Introduction== The date was proposed on [[Bootstrap_2013-01]] and mentioned in mails the 21st January and 14th February. The official invitation will be sent out soon. A preliminary agenda was formulated by office on the meeting of 9th February. ==Preparations== Some items need to be done before the assembly * audit of accounts (16/02/2013) DONE * prepare voting sheets and result sheets * before opening assembly verify quorum (50%) * candidates have to do their candidature before start of GA * secure a room ==Agenda== this can be modified until 1st march 2013 *decide on voting board *approve agenda *activity report 2012 *Presentation of 2012's receipts and expenditures *Discharge of the treasurer by our auditors *discharge of office *Presentation of new activities 2013 *Election of a new administrative council *Election of a new treasurer *Election of president and vice president *Call for two financial auditors for 2013 === Candidates === To be candidate, you have to send an email to office@hackerspace.lu indicating if you want to be President, Vice-President, Treasurer or office member. {| class="wikitable" border="1" |- ! who !! post !! email date |- | Gunstick || President || Tue, 26 Feb 2013 20:11:40 +0100 |- | sid || Treasurer || Tue, 26 Feb 2013 21:56:55 +0100 |- | Stereo || Vice President || Wed, 27 Feb 2013 15:22:13 +0100 |- |} === Vote delegations === Remember: do not announce delegations to people already listed below: they either are not coming or already have a delegation. First ask personally the delegate if s/he accepts.<br/> Your proxy '''must''' bring a valid proof of delegation to the GA or you have to send a PGP signed email to office@hackerspace.lu {| class="wikitable" border="1" |- ! member's pseudo !! vote delegated to !! verified via |- | thierry || kwisatz || signed piece of paper (the office has this, muling, sid and gunstick saw it!) |- | Kenn || Stereo || signed piece of paper with funky signature |- | Bartek || Gunstick || PGP signed email |} Thus members (virtually) present: '''22'''<br/> == Minutes == Meeting started at 18:00 * 16 members present, with 3 additonal members by proxy * 3 members arrived late * Total of 22 voting members * discussed what members can vote ** all members in good standing (paid fee/dues) ** regardless of full member status (after 3 months etc...) Agenda was presented === Past activity over last year === [[Media:Ga-2013-activity-report.pdf|Activity report as PDF]] * new statutes * open office mailing list * new funding and aquisitions ** Beamer/Projector ** Ultimaker ** etc * 3 council meetings * Made requests to commune (larger space), turned down * Participated at receptions and meetings organized by commune === Problems === * some council members left after 2 months * Need to better educate members regarding keeping the space clean * Too much mail on private email list * Too many tasks for council/office members * Some stalled abandomed projects - need to determine what to do with these === Great stuff === * Participated in many events * Ran many workshops * Happy and productive hackerspace with few rules needing to be enforced === Treasury Report === [[Media:Presentation ga 2013 treasurer.pdf|Treasurer's report as PDF]] 1) * Treasurer quit. New treasurer came in. * Change bank account type to ethical funds * Treasurer excused himself from council/office due to unspecified disagreement, continued on treasurer role 2) * Finance was been run with intent to increase transparency. * New wiki keeps public state of finances. * Tool allows export of finances to wiki 3) * Overview of budget 2012 * We spent and received a lot of money from events (14k) * Bought more equipment than in the past (5k) * Food and drink within the space are very profitable (~3k profit) * Membership gives 4k, and member donations ~1k * Haxogreen was rather profitable with a net income of 4k 4) * Treasury external review by Arnauld and Guy ** - a few missing bills, minor irregularities, missing bank statements * Savings account currently has ~14k === Vote for discharge of Council members === Discharge of treasurer * Hand vote, unanimously in favour Discharge of office/council * Hand vote, unanimously in favour === Future of Syn2cat HS === [[Media:Ga-2013-future.pdf|Future report as PDF]] * Our comitment: you judge! * Engagement for the association * Neutrality * Get help from those who know * Opinion gathering Expectations from you * It's your place, you make it awesome Do-ocracy * actions, not words * follow rules (there's only a few) * make up rules as we go along * respect each others and space Make the HS a better place * Give workshops * Hack stuff * Invite friends * Spread the word * Clean up after yourself === Plan for 2013 === Elect a new council/office for the next 12 months Activities * hack.lu * foire d'etudiants * strosse wibbelt * Christmas market * Science festival (FNR) received ~2k euro grant Infrastructure * New wall in social room * New storage shelves Projects by members * Hacker jeopardy * New openduino, version 2 * Model airplane workshop (your project here...) === New council vote and election === Council has requirement of 3 members and maximum of 10. Five/5 candidates presented themselves for council Secret ballot vote for council * while filling out ballots members presented themselves * Voters could select all five candidates * collected ballots * two members, not candidates, summed ballots Results: {| class="wikitable" border="1" |- | gunstick || muling || nick17 || sid || stereo |- | 16 || 19 || 16 || 15 || 17 |- |} * 1 blank ballot * All candidates elected to council/office Hand vote for treasurer position (sid) * Unanimous, except or sid who abstains Secret ballot vote for president and vice president * again members can vote for all members as there is only one candidate for each position * Results: {| class="wikitable" border="1" |- | gunstick || stereo |- | 17 || 15 |- |} * 3 blank ballots * All candidates elected to desired positions === Selection of auditors for 2013 === Trollchen and mullebutz volunteered Hand vote on auditors - unanimously in favour.
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