General Assembly March 2013
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=== Past activity over last year === | === Past activity over last year === | ||
| + | [[Media:Ga-2013-activity-report.pdf|Activity report as PDF]] | ||
* new statutes | * new statutes | ||
* open office mailing list | * open office mailing list | ||
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=== Treasury Report === | === Treasury Report === | ||
| + | [[Media:Presentation ga 2013 treasurer.pdf|Treasurer's report as PDF]] | ||
1) | 1) | ||
* Treasurer quit. New treasurer came in. | * Treasurer quit. New treasurer came in. | ||
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=== Future of Syn2cat HS === | === Future of Syn2cat HS === | ||
| + | [[Media:Ga-2013-future.pdf|Future report as PDF]] | ||
* Our comitment: you judge! | * Our comitment: you judge! | ||
* Engagement for the association | * Engagement for the association | ||
Latest revision as of 22:58, 16 March 2013
 General Assembly March 2013
General Assembly March 213
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|---|---|
| |
| Type of Event: | Event |
| From: | 2013/03/16 18:00 |
| Till: | 2013/03/16 20:00 |
| Recurring: | no |
| Organizer: | syn2cat |
| Cost: | 0 EUR0 $ 0 £ 0 CHF |
| Mandatory registration: |
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| Attendees: | Sid, Gunstick, Muling, Steve, Sim0n, Tatianasan, Nick17, Kwisatz, Stereo, Destructive, serialc, Trefex, Trollchen, Kabel, rafiot, Mullebutz Log-in to RSVP |
| Contact Person(s): | Gunstick (mail) |
| Keywords: | |
| Location | |
| Where: | Hackerspace, Strassen (11, rue du Cimetière, L-8018 Strassen, Luxembourg) |
| Map: |
Loading map...
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| Tools | |
| QrCode: | 
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| Add to your calendar: | Download … further results |
| Alternate picture: | None |
| Announce globally: | no |
"File:" cannot be used as a page name in this wiki.
Contents |
[edit] Introduction
The date was proposed on Bootstrap_2013-01 and mentioned in mails the 21st January and 14th February. The official invitation will be sent out soon. A preliminary agenda was formulated by office on the meeting of 9th February.
[edit] Preparations
Some items need to be done before the assembly
- audit of accounts (16/02/2013) DONE
- prepare voting sheets and result sheets
- before opening assembly verify quorum (50%)
- candidates have to do their candidature before start of GA
- secure a room
[edit] Agenda
this can be modified until 1st march 2013
- decide on voting board
- approve agenda
- activity report 2012
- Presentation of 2012's receipts and expenditures
- Discharge of the treasurer by our auditors
- discharge of office
- Presentation of new activities 2013
- Election of a new administrative council
- Election of a new treasurer
- Election of president and vice president
- Call for two financial auditors for 2013
[edit] Candidates
To be candidate, you have to send an email to office@hackerspace.lu indicating if you want to be President, Vice-President, Treasurer or office member.
| who | post | email date |
|---|---|---|
| Gunstick | President | Tue, 26 Feb 2013 20:11:40 +0100 |
| sid | Treasurer | Tue, 26 Feb 2013 21:56:55 +0100 |
| Stereo | Vice President | Wed, 27 Feb 2013 15:22:13 +0100 |
[edit] Vote delegations
Remember: do not announce delegations to people already listed below: they either are not coming or already have a delegation. First ask personally the delegate if s/he accepts.
Your proxy must bring a valid proof of delegation to the GA or you have to send a PGP signed email to office@hackerspace.lu
| member's pseudo | vote delegated to | verified via |
|---|---|---|
| thierry | kwisatz | signed piece of paper (the office has this, muling, sid and gunstick saw it!) |
| Kenn | Stereo | signed piece of paper with funky signature |
| Bartek | Gunstick | PGP signed email |
Thus members (virtually) present: 22
[edit] Minutes
Meeting started at 18:00
- 16 members present, with 3 additonal members by proxy
- 3 members arrived late
- Total of 22 voting members
- discussed what members can vote
- all members in good standing (paid fee/dues)
- regardless of full member status (after 3 months etc...)
Agenda was presented
[edit] Past activity over last year
- new statutes
- open office mailing list
- new funding and aquisitions
- Beamer/Projector
- Ultimaker
- etc
- 3 council meetings
- Made requests to commune (larger space), turned down
- Participated at receptions and meetings organized by commune
[edit] Problems
- some council members left after 2 months
- Need to better educate members regarding keeping the space clean
- Too much mail on private email list
- Too many tasks for council/office members
- Some stalled abandomed projects - need to determine what to do with these
[edit] Great stuff
- Participated in many events
- Ran many workshops
- Happy and productive hackerspace with few rules needing to be enforced
[edit] Treasury Report
- Treasurer quit. New treasurer came in.
- Change bank account type to ethical funds
- Treasurer excused himself from council/office due to unspecified disagreement, continued on treasurer role
2)
- Finance was been run with intent to increase transparency.
- New wiki keeps public state of finances.
- Tool allows export of finances to wiki
3)
- Overview of budget 2012
- We spent and received a lot of money from events (14k)
- Bought more equipment than in the past (5k)
- Food and drink within the space are very profitable (~3k profit)
- Membership gives 4k, and member donations ~1k
- Haxogreen was rather profitable with a net income of 4k
4)
- Treasury external review by Arnauld and Guy
- - a few missing bills, minor irregularities, missing bank statements
- Savings account currently has ~14k
[edit] Vote for discharge of Council members
Discharge of treasurer
- Hand vote, unanimously in favour
Discharge of office/council
- Hand vote, unanimously in favour
[edit] Future of Syn2cat HS
- Our comitment: you judge!
- Engagement for the association
- Neutrality
- Get help from those who know
- Opinion gathering
Expectations from you
- It's your place, you make it awesome
Do-ocracy
- actions, not words
- follow rules (there's only a few)
- make up rules as we go along
- respect each others and space
Make the HS a better place
- Give workshops
- Hack stuff
- Invite friends
- Spread the word
- Clean up after yourself
[edit] Plan for 2013
Elect a new council/office for the next 12 months
Activities
- hack.lu
- foire d'etudiants
- strosse wibbelt
- Christmas market
- Science festival (FNR) received ~2k euro grant
Infrastructure
- New wall in social room
- New storage shelves
Projects by members
- Hacker jeopardy
- New openduino, version 2
- Model airplane workshop
(your project here...)
[edit] New council vote and election
Council has requirement of 3 members and maximum of 10. Five/5 candidates presented themselves for council
Secret ballot vote for council
- while filling out ballots members presented themselves
- Voters could select all five candidates
- collected ballots
- two members, not candidates, summed ballots
Results:
| gunstick | muling | nick17 | sid | stereo |
| 16 | 19 | 16 | 15 | 17 |
- 1 blank ballot
- All candidates elected to council/office
Hand vote for treasurer position (sid)
- Unanimous, except or sid who abstains
Secret ballot vote for president and vice president
- again members can vote for all members as there is only one candidate for each position
- Results:
| gunstick | stereo |
| 17 | 15 |
- 3 blank ballots
- All candidates elected to desired positions
[edit] Selection of auditors for 2013
Trollchen and mullebutz volunteered Hand vote on auditors - unanimously in favour.
