General Assembly March 2023

Revision as of 14:46, 24 February 2023

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General Assembly March 2023 General Assembly March 2023
Type of Event:	Event
From:	2023/03/18 19:00
Till:	2023/03/18 21:00
Recurring:	no
Organizer:	syn2cat
Cost:	0 EUR0 $ 0 £ 0 CHF
Mandatory registration:
Attendees:	Punshlinelama, Gunstick Log-in to RSVP
Contact Person(s):	Gunstick (mail)
Keywords:
Location
Where:	Level2 (87, route de Thionville, Luxembourg, Luxembourg)
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Introduction

• The date was fixed by the last general assembly on 10th December 2022
• The meeting will be online, and on site for those who wish. The virtual meeting room will be using BigBlueButton (BBB).

Preparations

Some items need to be done before the assembly

• Find 2 auditors for the accounts and do the account review for the 2 (two) last years (as decided by last GA)
• prepare the meeting room in BBB with a dedicated user running the room (the room owner has no voting rights)
• candidates have to do their candidature before start of GA
• reserve a room (if many attendees)

Who likes can arrive earlier, like 17:00/18:00-ish and get some food.

Agenda

this can be modified until 4th March 2023

• Appointment of a voting board
• 2022/2023 activity report
• Presentation of 2022 receipts and expenditures
• Discharge of the treasurer by the auditors
• Discharge of office
• Presentation of new activities 2023
• Election of a new administrative council
• Election of a new treasurer
• Election of president and vice president
• Call for two financial auditors for GA 2024
• Fix date for next general assembly

Candidates

To be candidate, you have to send an email to office@syn2cat.lu indicating if you want to be President, Vice-President, Treasurer or office member.

Vote delegations

Remember: do not announce delegations to people already listed below: they either are not coming or already have a delegation. First ask personally the delegate if s/he accepts.
Your proxy must bring a valid proof of delegation to the GA or you have to send a PGP signed email to office@hackerspace.lu. Don't create a PGP key on short notice, if it's not verified, the signature not really worth much.

Minutes

Voting board: checks before meeting

Candidates for office

• xxxx -> president, vice-president
• xxxx -> president, vice-president
• xxxx -> treasurer
• xxxx -> member
• xxxx -> member
• xxxx -> member

Members attenting

nn persons present (of which nn remote on videoconference), with nn additional persons by proxy

Check if all members have paid their due fees to be allowed to vote

Thus members with voting rights (virtually) present: nn (later nn)

Total of nn voting members

voting board: anonymous in BBB

Meeting

Meeting started at: nn:nn

Agenda

Approval of Agenda: nn/nn

Past activity over last year

Activity report 2022/2023 as PDF Covers March 2022 until February 2023

Receipts and Expenditures

Treasurer report 2022/2023 slides as PDF Covers March 2022 until February 2023

It has been decided by the Assembly to do the audit for YE2022 and YE2023 by GA 2023 (i.e. this one)

• Discharge of treasurer (nn/nn)
• Discharge of office (nn/nn)

Plans for 2023:

https://blog.syn2cat.lu/projects-2023/

Office

Each office candidate gives a short info of what he projects to do for the next period.

Election results

• xxxx: nn/nn
• xxxx: nn/nn
• xxxx: nn/nn
• xxxx: nn/nn

Treasurer xxxx confirmed by hand vote: nn/nn

Administration council

Vote for presidents

• xxxx: nn/nn
• xxxx: nn/nn

Date of next GA

xx/03/2024

Next GA financial auditors for 2023/2024 period

• xxxx
• xxxx

Closed at: nn:nn