General Assembly March 2024

Latest revision as of 16:51, 16 March 2024

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General Assembly March 2024 General Assembly March 2024
Type of Event:	Event
From:	2024/03/16 15:00
Till:	2024/03/16 17:00
Recurring:	no
Organizer:	syn2cat
Cost:	0 EUR0 $ 0 £ 0 CHF
Mandatory registration:
Attendees:	F3l1x Log-in to RSVP
Contact Person(s):	Gunstick (mail)
Keywords:
Location
Where:	Level2 (87, route de Thionville, Luxembourg, Luxembourg)
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[edit] Introduction

• The date was fixed by the last general assembly on 18th March 2023
• The meeting will be online, and on site for those who wish. The virtual meeting room will be using BigBlueButton (BBB).

[edit] Preparations

Some items need to be done before the assembly

• Find 2 auditors for the accounts and do the account review for the last year.
• prepare the meeting room in BBB with a dedicated user running the room (the room owner has no voting rights)
• candidates have to do their candidature before start of GA
• reserve a room (if many attendees)

Who likes can arrive earlier, like 14:00.

[edit] Agenda

this can be modified until 2nd March 2024

• Appointment of a voting board
• 2023/2024 activity report
• Presentation of 2023 receipts and expenditures
• Discharge of the treasurer by the auditors
• Discharge of office
• Presentation of new activities 2024
• Election of a new administrative council
• Election of a new treasurer
• Election of president and vice president
• Call for two financial auditors for GA 2025
• Discussion about request from other asbl's for room usage
• Radioshow future
• Fix date for next general assembly

[edit] Candidates

To be candidate, you have to send an email to office@syn2cat.lu indicating if you want to be President, Vice-President, Treasurer or office member.

[edit] Vote delegations

Remember: do not announce delegations to people already listed below: they either are not coming or already have a delegation. First ask personally the delegate if s/he accepts.
Your proxy must bring a valid proof of delegation to the GA or you have to send a PGP signed email to office@hackerspace.lu. Don't create a PGP key on short notice, if it's not verified, the signature not really worth much.

[edit] Minutes

[edit] Voting board: checks before meeting

[edit] Candidates for office

• George Kesseler-> president, vice-president
• Paolo Vecchi -> president, vice-president
• Ignazio Binanti -> treasurer

[edit] Members attending

7 persons present (of which 1 remote on videoconference), with 0 additional persons by proxy

Check if all members have paid their due fees to be allowed to vote: DONE, all have payed.

Thus members with voting rights (virtually) present: 7 + 0 proxy

Total of 7 voting members

voting board: anonymous in BBB

[edit] Meeting

Meeting started at: 15:15

[edit] Agenda

Approval of Agenda: 7/7

[edit] Past activity over last year

Activity report 2023/2024 as PDF Covers March 2023 until February 2024

[edit] Receipts and Expenditures

Treasurer report 2023/2024 slides as PDF Covers March 2023 until February 2024

• Discharge of treasurer (7/7)
• Discharge of office (7/7)

[edit] Additional votes

• Approved financial revision for 2023/24 performed by 1 auditor (7/7)

[edit] Plans for 2024:

• Researcher Days
• …
• Rearranging Area 42
  • New custom table
  • Review/reduce what we are storing

[edit] Office

Each office candidate gives a short info of what he projects to do for the next period.

Election results

• Paolo Vecchi: 7/7
• George Kesseler: 7/7
• Ignazio Binanti: 7/7

Treasurer Ignazio Binanti confirmed by hand vote: 7/7

[edit] Administration council

Vote for presidents

• Paolo Vecchi: 7/7
• George Kesseler: 7/7

[edit] Date of next GA

15/03/2025 at 15:00

[edit] Next GA financial auditors for 2023/2024 period

• Emanuele Fossati
• Andrea Bellanima

Closed at: 16:50