General Assembly March 2016

Revision as of 08:08, 10 February 2016

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General Assembly March 2016 General Assembly March 2016
Type of Event:	Event
From:	2016/03/05 19:00
Till:	2016/03/05 21:00
Recurring:	no
Organizer:	syn2cat
Cost:	0 EUR0 $ 0 £ 0 CHF
Mandatory registration:
Attendees:	Gunstick, Sid Log-in to RSVP
Contact Person(s):	Gunstick (mail)
Keywords:
Location
Where:	Level2 (87, route de Thionville, Luxembourg, Luxembourg)
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Introduction

• The date was proposed on bootstrap meeting of 2016-01-23.
• first email send on 6 february
• second email has to be sent

Preparations

Some items need to be done before the assembly

• prepare voting sheets and result sheets
• candidates have to do their candidature before start of GA
• reserve a room

Agenda

this can be modified until 19th february 2015

• decide on voting board
• approve agenda
• activity report 2015
• Presentation of 2015's receipts and expenditures
• Discharge of the treasurer by our auditors
• discharge of office
• Presentation of new activities 2016
• Election of a new administrative council
• Election of a new treasurer
• Election of president and vice president
• Call for two financial auditors for 2017

Candidates

To be candidate, you have to send an email to office@hackerspace.lu indicating if you want to be President, Vice-President, Treasurer or office member.

Vote delegations

Remember: do not announce delegations to people already listed below: they either are not coming or already have a delegation. First ask personally the delegate if s/he accepts.
Your proxy must bring a valid proof of delegation to the GA or you have to send a PGP signed email to office@hackerspace.lu

Thus members (virtually) present: xx (later xx)

From GA 2013:

• which members can vote?
  • all members in good standing (paid fee/dues)
  • regardless of full member status (after 3 months etc...)
  • From Statutes: members age of 16 or more have right to vote

For reference: General_Assembly_March_2013

Minutes

Meeting started at: 19:xx

• xx members present, with xx additonal members by proxy
• x members arrived late (19:xx, with no proxy vote)
• x more member arrived late (19:xx)
• Total of xx (later xx) voting members

Candidates for office

• Gunstick -> president
• -> vice president
• -> treasurer
• -> office member
• -> office member
• -> office member
• -> office member

People counting ballot: ____________ and ______________

Past activity over last year

Stuff we did

Even more stuff we did:

Some projects:

Receipts and Expenditures by Sid

• Discharge of treasurer by auditors (nn/xx)
• Discharge of office (nn/xx)

Planned for 2016

New council & office

(You can join the office later but won't have a right to vote.)

Administration council

Confirmation of treasurer

• treasurer: nn/xx

Vote for presidents

• president: _______ (nn)
• vice president: ________ (nn)

Office

• xxxxxxx: nn (elected)
• xxxxxx: n (not elected)

Year 2016 auditors: ___________ and ____________

Closed at: 20:xx