General Assembly March 2024

Revision as of 20:18, 27 February 2024

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General Assembly March 2024 General Assembly March 2024
Type of Event:	Event
From:	2024/03/16 15:00
Till:	2024/03/16 17:00
Recurring:	no
Organizer:	syn2cat
Cost:	0 EUR0 $ 0 £ 0 CHF
Mandatory registration:
Attendees:	Log-in to RSVP
Contact Person(s):	Gunstick (mail)
Keywords:
Location
Where:	Level2 (87, route de Thionville, Luxembourg, Luxembourg)
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Introduction

• The date was fixed by the last general assembly on 18th March 2023
• The meeting will be online, and on site for those who wish. The virtual meeting room will be using BigBlueButton (BBB).

Preparations

Some items need to be done before the assembly

• Find 2 auditors for the accounts and do the account review for the last year.
• prepare the meeting room in BBB with a dedicated user running the room (the room owner has no voting rights)
• candidates have to do their candidature before start of GA
• reserve a room (if many attendees)

Who likes can arrive earlier, like 14:00.

Agenda

this can be modified until 2nd March 2024

• Appointment of a voting board
• 2023/2024 activity report
• Presentation of 2023 receipts and expenditures
• Discharge of the treasurer by the auditors
• Discharge of office
• Presentation of new activities 2024
• Election of a new administrative council
• Election of a new treasurer
• Election of president and vice president
• Call for two financial auditors for GA 2025
• Discussion about request from other asbl's for room usage
• Fix date for next general assembly

Candidates

To be candidate, you have to send an email to office@syn2cat.lu indicating if you want to be President, Vice-President, Treasurer or office member.

Vote delegations

Remember: do not announce delegations to people already listed below: they either are not coming or already have a delegation. First ask personally the delegate if s/he accepts.
Your proxy must bring a valid proof of delegation to the GA or you have to send a PGP signed email to office@hackerspace.lu. Don't create a PGP key on short notice, if it's not verified, the signature not really worth much.

Minutes

Voting board: checks before meeting

Candidates for office

• xxxx -> president, vice-president
• xxxx -> president, vice-president
• xxxx -> treasurer

Members attending

n persons present (of which n remote on videoconference), with n additional persons by proxy

Check if all members have paid their due fees to be allowed to vote:

Thus members with voting rights (virtually) present: n + n proxy

Total of n voting members

voting board: anonymous in BBB

Meeting

Meeting started at: nn:nn

Agenda

Approval of Agenda: n/n

Past activity over last year

Activity report 2023/2024 as PDF Covers March 2023 until February 2024

Receipts and Expenditures

Treasurer report 2023/2024 slides as PDF Covers March 2023 until February 2024

• Discharge of treasurer (n/n)
• Discharge of office (n/n)

Additional votes

Plans for 2024:

Office

Each office candidate gives a short info of what he projects to do for the next period.

Election results

• xxxx: n/n
• xxxx: n/n
• xxxx: n/n

Treasurer confirmed by hand vote: n/n

Administration council

Vote for presidents

• xxxx: n/n
• xxxx: n/n

Date of next GA

xx/03/2025 at 15:00

Next GA financial auditors for 2023/2024 period

• xxx
• xxx

Closed at: nn:nn