General Assembly March 2016

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General Assembly March 2016 General Assembly March 2016
Type of Event:	Event
From:	2016/03/05 19:00
Till:	2016/03/05 21:00
Recurring:	no
Organizer:	syn2cat
Cost:	0 EUR0 $ 0 £ 0 CHF
Mandatory registration:
Attendees:	Gunstick, Sid, Waacaman, Fxf, Steve, Macfreak109, Thierry, Clawfire, Workshop4me, Acorugedo, Cataspanglish, Rafiot, Defane, Trefex Log-in to RSVP
Contact Person(s):	Gunstick (mail)
Keywords:
Location
Where:	Level2 (87, route de Thionville, Luxembourg, Luxembourg)
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Announce globally:	no

Here we go again for an new regular General Assembly (GA).

"File:" cannot be used as a page name in this wiki.

Introduction

• The date was proposed on bootstrap meeting of 2016-01-23.
• first email send on 6 february
• second email has to be sent

Preparations

Some items need to be done before the assembly

• prepare voting sheets and result sheets
• candidates have to do their candidature before start of GA
• reserve a room

Agenda

this can be modified until 19th february 2015

• decide on voting board
• approve agenda
• activity report 2015
• Presentation of 2015's receipts and expenditures
• Discharge of the treasurer by our auditors
• discharge of office
• Presentation of new activities 2016
• Election of a new administrative council
• Election of a new treasurer
• Election of president and vice president
• Call for two financial auditors for 2017

Candidates

To be candidate, you have to send an email to office@hackerspace.lu indicating if you want to be President, Vice-President, Treasurer or office member.

who	post	email date
Gunstick	President	9.02.2016
	President	00.00.2016
Thierry	Vice President	18.02.2016
	Vice President	00.00.2016
Sid	Treasurer	10.02.2016
	Treasurer	00.00.2016
Cataspanglish	office member	03.03.2016
Rafiot	office member	05.03.2016
Chrescht	office member	05.03.2016
	office member	00.00.2016

Vote delegations

Remember: do not announce delegations to people already listed below: they either are not coming or already have a delegation. First ask personally the delegate if s/he accepts.
Your proxy must bring a valid proof of delegation to the GA or you have to send a PGP signed email to office@hackerspace.lu

member's pseudo	vote delegated to	verified via
kwisatz	Steve	GPG
Macfreak109	Cataspanglish	GPG

Thus members (virtually) present: xx (later xx)

From GA 2013:

• which members can vote?
  • all members in good standing (paid fee/dues)
  • regardless of full member status (after 3 months etc...)
  • From Statutes: members age of 16 or more have right to vote

For reference: General_Assembly_March_2013

Minutes

Meeting started at: 19:05

• 17 members present, with 2 additonal members by proxy
• 1 members arrived late (19:12, with no proxy vote)
• 1 members arrived late (19:37, with no proxy vote)
• Total of 19 voting members

Candidates for office

• Gunstick -> president
• Thierry -> vice president
• Sid -> treasurer
• Rafiot -> office member
• Cataspanglish -> office member
• Chrescht -> office member

People counting ballot: Eve and Trefex

Past activity over last year

Activity report as PDF

Stuff we did

• Decoration + infrastructure of the new location
• Coder Dojo (50 times, every thursday) ~15 kids
• Geek girls carrots (12 meetings)
• DigiRallye
• 8 Privacy salons
• Startup weekend
• Lux on rails
• Geek week lux
• Movie nights (every two weeks)
• New website
• People counter
• Infrared camera
• Direct delivery for drinks
• Inauguration of the new building
• 32c3 public viewing
• Moar presentations...

Some projects:

• Shapeoko is finished
• Satellite tracker
• Freifunk (21 nodes)
• Syndilight
• Radioshow (Lët's Hack)
• Yoga classes

Receipts and Expenditures by Sid

• Treasurer report slides as PDF

• Discharge of treasurer (20/20)
• Discharge of office (20/20)

Planned for 2016

• Haxogreen (see next meeting date on the website)
• Hacklu
• Workshops
• Other projects....

New council & office

(You can join the office later but won't have a right to vote.)

Office

• Thierry: 21 (elected)
• Chrescht: 16 (elected)
• Sid: 20 (elected)
• Gunstick: 19 (elected)
• Caraspanglish: 18 (elected)
• Rafiot: 21 (elected)

Administration council

Confirmation of treasurer

• treasurer: Sid (21)

Vote for presidents

• president: Gunstick (18)
• vice president: Thierry (17)

Year 2016 auditors: Eve and Pierre

Closed at: 20:15