General Assembly March 2020

Revision as of 20:53, 14 March 2020

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General Assembly March 2020 General Assembly March 2020
Type of Event:	Event
From:	2020/03/14 19:00
Till:	2020/03/14 21:00
Recurring:	no
Organizer:	syn2cat
Cost:	0 EUR0 $ 0 £ 0 CHF
Mandatory registration:
Attendees:	Workshop4me, Gunstick, Sid Log-in to RSVP
Contact Person(s):	Gunstick (mail)
Keywords:
Location
Where:	Level2 (87, route de Thionville, Luxembourg, Luxembourg)
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Introduction

• The date was fixed by office on 6th February 2020

Preparations

Some items need to be done before the assembly

• prepare voting sheets and result sheets
• candidates have to do their candidature before start of GA
• reserve a room

We will meet before, like 17:00/18:00-ish and get some food.

Agenda

this can be modified until 29th February 2020

• decide on voting board
• activity report 2019
• Presentation of 2019's receipts and expenditures
• Discharge of the treasurer by our auditors
• discharge of office
• Presentation of new activities 2020
• Election of a new administrative council
• Election of a new treasurer
• Election of president and vice president
• Call for two financial auditors for GA 2021

Candidates

To be candidate, you have to send an email to office@hackerspace.lu indicating if you want to be President, Vice-President, Treasurer or office member.

Vote delegations

Remember: do not announce delegations to people already listed below: they either are not coming or already have a delegation. First ask personally the delegate if s/he accepts.
Your proxy must bring a valid proof of delegation to the GA or you have to send a PGP signed email to office@hackerspace.lu. Don't create a PGP key on short notice, if it's not verified, the signature not really worth much.

Thus members (virtually) present: 12 (later 14)

Minutes

Candidates for office

• _____ -> president, vice-president
• _____ -> president, vice-president
• _____ -> treasurer

People counting ballot: _____ and _____

Meeting started at: xx:xx

• xx members present, with xx additional members by proxy
• Total of xx voting members

Approval of Agenda: xx/xx

Past activity over last year

• Activity report 2019 as PDF

Covers March 2019 until February 2020

Receipts and Expenditures

• Treasurer report 2019 slides as PDF

• Discharge of treasurer (xx/xx)
• Discharge of office (xx/xx)

Office

Each office candidate gives a short info of what he projects to do for the next period

Election results

• ____: xx/xx
• ____: xx/xx
• ____: xx/xx

Treasurer confirmed by hand vote: xx/xx

Administration council

Vote for presidents

• ____: xx/xx
• ____: xx/xx

Next GA (2021) financial auditors

• ____: xx/xx
• ____: xx/xx

Closed at: xx:xx