General Assembly September 2021

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General Assembly September 2021 General Assembly September 2021
Type of Event:	Event
From:	2021/09/18 19:00
Till:	2021/09/18 21:00
Recurring:	no
Organizer:	syn2cat
Cost:	0 EUR0 $ 0 £ 0 CHF
Mandatory registration:
Attendees:	Gunstick, Paolo Log-in to RSVP
Contact Person(s):	Gunstick (mail)
Keywords:
Location
Where:	Level2 (87, route de Thionville, Luxembourg, Luxembourg)
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Here we go again for an new regular General Assembly (GA).

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Introduction

• The date was fixed by office on 31th August 2021 after multiple adjournments due to covid19 pandemic

Preparations

Some items need to be done before the assembly

• prepare voting sheets and result sheets
• candidates have to do their candidature before start of GA
• reserve a room

Usually food is on the agenda, but we should preferably eat before at home.

Agenda

this can be modified until 3rd September 2021

• decide on voting board
• activity report 2020
• Presentation of 2020's receipts and expenditures
• Discharge of the treasurer by our auditors
• discharge of office
• Presentation of new activities 2021
• Election of a new administrative council
• Election of a new treasurer
• Election of president and vice president
• Call for two financial auditors for GA 2022

Candidates

To be candidate, you have to send an email to office@hackerspace.lu indicating if you want to be President, Vice-President, Treasurer or office member.

who	post	email date
Gunstick	President / Vice-President	17.9.2021
Paolo	President/ Vice-President	18.9.2021
	Treasurer
	office member

Vote delegations

Remember: do not announce delegations to people already listed below: they either are not coming or already have a delegation. First ask personally the delegate if s/he accepts.
Your proxy must bring a valid proof of delegation to the GA or you have to send a PGP signed email to office@hackerspace.lu. Don't create a PGP key on short notice, if it's not verified, the signature not really worth much.

member's pseudo	vote delegated to	verified via
erangoldman	Gunstick	email 01.09.21 14:59

Thus members (virtually) present: nn (later nn)

Minutes

Candidates for office

• xxx -> president, vice-president
• xxx -> president, vice-president
• xxx -> treasurer
• xxx -> member

Meeting started at: xx:xx

• xx members present (of which xx remote on videoconference), with xx additional members by proxy
• Total of xx voting members

Approval of Agenda: nn/nn Initial decision on non secret voting for Office: nn/nn

Past activity over last year

• Activity report 2020 as PDF

Covers March 2020 until February 2021

Receipts and Expenditures

• Treasurer report 2020 slides as PDF

• Discharge of treasurer (nn/nn)
• Discharge of office (nn/nn)

Plans for 2021:

Office

Each office candidate gives a short info of what he projects to do for the next period

Election results

• xxx: nn/nn
• xxx: nn/nn
• xxx: nn/nn
• xxx: nn/nn

Treasurer confirmed by hand vote: nn/nn

Administration council

Vote for presidents

• xxx: nn/nn
• xxx: nn/nn

Next GA (2021) financial auditors

• xxx : nn/nn
• xxx : nn/nn

Closed at: xx:xx