AGFeb2010

Invitation

Fellow members and sympathizers of the syn2cat hackerspace.lu a.s.b.l.

In accordance with Art. 13 [0] of our statutes, you have hereby been formally invited to participate in an extraordinary General Assembly which will take place

on Sunday, February 28th 2010, 3pm at the Hackerspace in 11, rue du Cimetière in Strassen, Luxembourg

This is a regular general assembly, featuring a vote of the next effective year's council, discharge of the Treasurer, etc...

Candidacies to the administrative councils have to be submitted to the active council prior to the beginning of the general assembly. [1]

All active members have active and passive election rights. [2]

Please note that at least 2/3 (two thirds) of all active members will have to be present in order for a change of the statutes to be accepted [3].
Also note that you can choose to be represented (and have your vote cast) by any other active member [0].
You can do so by letting the council know of your decision and the person representing you by stating so in an email with a valid pgp signature or outfitting chosen person with a signed sheet of paper.

If you have any suggestions as to the order of the day, please submit them at least 48 hours before the General Assembly.

Yours faithfully,
David Raison, secretary general

Order of the day

Don't forget that if you want to be on the new council, you need to tell the old one so, before the official start of the assembly.

1. Welcoming speech by the administrative council
2. Vote on the new syn2cat logo and jingle
3. Debate on modifications to the statutes:
   1. Art. 9, removal of point 3
   2. Art. 9, insertion of a new point 1: "Tout candidats au postes de secrétaires tiendront un discours de 5 à 10 minutes pour présenter leurs propositions de projets pour l'année à venir."
   3. Art. 13 or 14, add "Si toutefois la convocation écrite n'est pas envoyée dans le délais prévu de deux semaines, les membres pourront être convoqués par tout membre avec un préavis d'une semaine avec l'accord d'un quart des membres effectifs."
4. Presentation of 2009's receipts and expenditures
5. Discharge of the treasurer by our auditors (!?)
6. Election of a new administrative council
7. Election of the secretaries
8. Call for two financial auditors for 2010
9. What is the Warzone? (Presentation by Xenplex)
10. Misc.
    1. Schëld
11. Closure
12. Syn₂cat and C3L... why they are not the same (presentation by Kwisatz)
13. C3L GA
14. PGP/CA Key signing party (After C3L GA)

Notes

• [0] Art. 13
• [1] Art. 9
• [2] Art. 15
• [3] Art. 16

Delegations

Remember that your delegations are only valid if you send a digitally signed email to the discuss list or your representative brings a document to the assembly.

• Tschew --> SteveClement

Minutes

1. Welcoming speech by the administrative council

   David welcomes everyone despite the stormy day with trees flying everywhere. 22 (?) members were present including 3 (?) late comers.

2. Vote on the new syn2cat logo and jingle

   There was only one entry for the jingle, but vote was also on the previously used jingle and some other ideas posted on the wiki. Well, the only entry did win anyway.

   The logo had a whopping 25 entries of which several were luckily only variations of the same theme. We first decided on the voting method before doing the secret vote. Everyone could elect 3 logos, duplicate votes being possible. And the winner is:

   

   

   Logo number 13, winning entry

3. Debate on modifications to the statutes:
   1. Art. 9, removal of point 3

      This was voted OK at unanimity.

   2. Art. 9, insertion of a new point 1: "Tout candidats au postes de secrétaires tiendront un discours de 5 à 10 minutes pour présenter leurs propositions de projets pour l'année à venir."

      This has been rejected at majority of votes.

   3. Art. 13 or 14, add "Si toutefois la convocation écrite n'est pas envoyée dans le délais prévu de deux semaines, les membres pourront être convoqués par tout membre avec un préavis d'une semaine avec l'accord d'un quart des membres effectifs."

      This has been voted OK after insertion of the italic part.

4. Presentation of 2009's receipts and expenditures

   Steve explains the cash flow we had in 2009.

5. Discharge of the treasurer by our auditors (!?)

   The accounts have been verified and found OK.

6. Election of a new administrative council

   As there are less than 10 members candidating, the council is elected as is. Proposition was adopted that for next assembly we should put into writing that there should be a vote by the members on the acceptance of the council.

7. Election of the secretaries

   4 candidates. The secret ballots yielded the following result:

   Deputy secretary: Tschew, Secretary General: Kwisatz

8. Call for two financial auditors for 2010

   EmQue and Lmamane volunteered. Thanks!

9. What is the Warzone? (Presentation by Xenplex)

   Short and nice presentation of the hackerspaces VPN "darknet" and the warzone project.

10. Misc.
    1. Schëld

       discussion about how to put up signs pointing to the space. General consensus that we should have a sign.

    2. DefCON

       proposition is to fly early and visit some US hackerspaces in the process

    3. FNR funds

       funding girls & technology workshops

    4. Télévie

       GRL -> lasertagging and thowies building.

       syn2cat -> soldering workshop@space (?). Please bring in any other ideas you have.

    5. CDays

       idea to senibilize (sp?) students through showing what people can find out about you through the Internet

11. Closure

12. Syn₂cat and C3L... why they are not the same (presentation by Kwisatz)

    Some dynamic presentation of the pro and contra of the 2 entities.

13. C3L GA

    see C3L

14. PGP/CA Key signing party (After C3L GA)

    Some keys got signed.

Reporters:

• Gunstick 20:46, 1 March 2010 (CET)