General Assembly September 2021

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General Assembly September 2021 General Assembly September 2021
Type of Event:	Event
From:	2021/09/18 19:00
Till:	2021/09/18 21:00
Recurring:	no
Organizer:	syn2cat
Cost:	0 EUR0 $ 0 £ 0 CHF
Mandatory registration:
Attendees:	Gunstick, Paolo Log-in to RSVP
Contact Person(s):	Gunstick (mail)
Keywords:
Location
Where:	Level2 (87, route de Thionville, Luxembourg, Luxembourg)
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Here we go again for an new regular General Assembly (GA).

"File:" cannot be used as a page name in this wiki.

Introduction

• The date was fixed by office on 31th August 2021 after multiple adjournments due to covid19 pandemic

Preparations

Some items need to be done before the assembly

• prepare voting sheets and result sheets
• candidates have to do their candidature before start of GA
• reserve a room

Usually food is on the agenda, but we should preferably eat before at home.

Agenda

this can be modified until 3rd September 2021

• decide on voting board
• activity report 2020
• Presentation of 2020's receipts and expenditures
• Discharge of the treasurer by our auditors
• discharge of office
• Presentation of new activities 2021
• Election of a new administrative council
• Election of a new treasurer
• Election of president and vice president
• Call for two financial auditors for GA 2022

Candidates

To be candidate, you have to send an email to office@hackerspace.lu indicating if you want to be President, Vice-President, Treasurer or office member.

who	post	email date
Gunstick	President / Vice-President	17.9.2021 (email)
Paolo	President/ Vice-President	18.9.2021 (email)
Marina	Treasurer	18.9.2021 (riot)
	office member

Vote delegations

Remember: do not announce delegations to people already listed below: they either are not coming or already have a delegation. First ask personally the delegate if s/he accepts.
Your proxy must bring a valid proof of delegation to the GA or you have to send a PGP signed email to office@hackerspace.lu. Don't create a PGP key on short notice, if it's not verified, the signature not really worth much.

member's pseudo	vote delegated to	verified via
erangoldman	Gunstick	email 01.09.21 14:59

Thus members (virtually) present: nn (later nn)

Minutes

Candidates for office

• Paolo -> president, vice-president
• GUnstick -> president, vice-president
• Marina -> treasurer
• Sid -> member

Meeting started at: 19:07

6 members present (of which 4 remote on videoconference), with 0 additional members by proxy

Total of 6 voting members

voting board: anonymous in BBB

Approval of Agenda: 6/6

Past activity over last year

Activity report 2020 as PDF Covers March 2020 until February 2021

not a lot of activity due to pandemic Radioshow happened but only chiptunes no Coderdojo IRL several online Privacy Salons

Receipts and Expenditures

Treasurer report 2020 slides as PDF

Covers March 2020 until February 2021 savings account went down because accounting fees and no more interest rate of 0%. maybe get rid of that

• Discharge of treasurer (2/2)
• Discharge of office (6/6)

Plans for 2021:

pandemic still ongoing

• Science Festival will happen but without syn2cat
• MakerFest happening on 8-9 November
• 37C3?

Office

Each office candidate gives a short info of what he projects to do for the next period Election results

• Paolo: 6/6
• Gunstick: 6/6
• Marina: 6/6
• Sid: 6/6

Treasurer confirmed by hand vote: 6/6

Administration council

Vote for presidents

• Gunstick: 6/6
• Paolo: 6/6

Next GA (2021) financial auditors

General assembly gives the task to the Office to find two financial auditors for 2021

Closed at: 19:45