General Assembly March 2018

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General Assembly March 2018 General Assembly March 2018
Type of Event:	Event
From:	2018/03/24 19:00
Till:	2018/03/24 22:00
Recurring:	no
Organizer:	syn2cat
Cost:	0 EUR0 $ 0 £ 0 CHF
Mandatory registration:
Attendees:	Marina, Snezak, Snezak Log-in to RSVP
Contact Person(s):	Gunstick (mail)
Keywords:
Location
Where:	Level2 (87, route de Thionville, Luxembourg, Luxembourg)
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QrCode:
Add to your calendar:	Download … further results
Alternate picture:	None
Announce globally:	no

Here we go again for an new regular General Assembly (GA).

"File:" cannot be used as a page name in this wiki.

Introduction

• The date was fixed by office

Preparations

Some items need to be done before the assembly

• prepare voting sheets and result sheets
• candidates have to do their candidature before start of GA
• reserve a room

Agenda

this can be modified until 9th March 2018

• decide on voting board
• activity report 2017
• Presentation of 2017's receipts and expenditures
• Discharge of the treasurer by our auditors
• discharge of office
• Presentation of new activities 2018
• Election of a new administrative council
• Election of a new treasurer
• Election of president and vice president
• Call for two financial auditors for GA 2019

Candidates

To be candidate, you have to send an email to office@hackerspace.lu indicating if you want to be President, Vice-President, Treasurer or office member.

who	post	email date
	President	00.00.2018
	Vice-President	00.00.2018
	Treasurer	00.00.2018
	office member	00.00.2018

Vote delegations

Remember: do not announce delegations to people already listed below: they either are not coming or already have a delegation. First ask personally the delegate if s/he accepts.
Your proxy must bring a valid proof of delegation to the GA or you have to send a PGP signed email to office@hackerspace.lu. Don't create a PGP key on short notice, if it's not verified, the signature not really worth much.

member's pseudo	vote delegated to	verified via

Thus members (virtually) present: 00 (later 00)

Minutes

Candidates for office

• Gunstick -> president, vice-president
• Marina -> president, vice-president
• MaFo -> treasurer

People counting ballot: Thierry and Pierre

Meeting started at: 09:30

• 8 members present, with 0 additonal members by proxy
• Total of 8 voting members

Approval of Agenda: 8/8 ok

one member arrives, present now: 9 members

Past activity over last year

• Activity report 2017 as PDF

Covers March 2017 until February 2018

Free discussion to be deepened on next open Tuesday:

We are open for suggestions how to engage better the community

Mention that the C64 retrocomputing project was not so well announced. This raised the general question on how to inform people? Same for the air quality sensor. How to communicate?

After several reflections on creating a newsletter or publishing projects online, consensus was found that the currently employed tools are ok and should be used. Need more advertising where up to date infos are to be found. Both projects (retrocomputing and air sensor) were actually communicated on slack (for members) and twitter (for general public).

Watch twitter with @syn2cat and @level2lu (add automatic mailing for tweets where you can register?)

Use the Projects page on the wiki to put the new projects there. Do we need an easier to use wiki? Wiki suffers of old cruft, this is not motivating.

Impression of websites to first users visiting: there is no view of what we do. Suggestion to add twitter feed to main level2 webpage. Also add ongoing projects and open tasks (stuff to improve at level2)

The 2 websites explanation: level2 = place, syn2cat = association

Improve homepage for both: find us here, what we do. The issue is the “too many platforms”, facilitate navigation for first users.

=> discussion moved to next open Tuesday: our web and social media presence, list of communication channels to use. Twitter, wiki, webpage, slack

one member leaves, present now: 8 members

Receipts and Expenditures

• Treasurer report 2017 slides as PDF

• Discharge of treasurer (8/8)
• Discharge of office (8/8)

Office

Each office candidate gives a short info of what he projects to do for the next period

Election results

• Gunstick: 7/8
• Marina: 8/8
• MaFo: 8/8

Treasurer confirmed by hand vote: 8/8

Administration council

Vote for presidents

• Gunstick 5/8
• Marina 6/8

Next GA (2019) financial auditors

• Guy 8/8
• Pierre 8/8

Closed at: 21:32