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Bootstrap Meeting
Type of Event:	Meeting
From:	2010/03/06 07:00:00 PM
Till:	2012/03/03 11:59:00 PM
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Contact Person(s):	Kwisatz (mail), Gunstick (mail), SteveClement (mail), Mich (mail), Macfreak109 (mail), Tschew (mail)
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Where:	Hackerspace, Strassen (11, rue du Cimetière, L-8018 Strassen, Luxembourg)
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Introduction

If you would like to discuss something, simply add it below the upcoming event!

The Guidelines page regroups all major decisions taken at prior Bootstrap Meetings.

January 8th, 2011

Attention: This bootstrap meeting is on the second Saturday of the month for a change because the 1st is hangover day.

Topics

Working Groups

• status updates
• faccat: find consensus of how the tic board should be used
• introducing sugar
• general wg evaluation and feedback, aka "How would you improve the working groups?"
• How to handle people leaving/joining wgs?

Administrativa

• Proposal for using real names and no nicknames on source.hacker.lu
• Question about the way members get remembered of their membership fees
  • When do you get the initial fee? When do you get reminded?
  • Is email the best solution?
• Handling the storage vault. (Wuala/Dropbox/webdav or /dev/null?)
• A database where all the members' interests are listed
• Optional feature request: limit #users on Lusitania to historical 1198 [1]
• Concerning "children work" (≠ Asian children work) a box on the front page where parents could "register" their children for workshops would be cool

Events

• Realizing regular workshop for kids & some kind of shop (everything realized with stuff, they've got on sparkfun.com, evilmadscientist.com, etc.)
• Science Festival. CallforProposals Photos 2009

Acquisitions

• Buy gas-heater?
• Buy fold-able transport boxes?

Projects & Funding

• Fund an OpenLase Installation (~500€) @SteveClement
  • Git repo
  • OpenLase Project Site
  • Buy Galvo Motors (e.g: K12N Laser Galvo)
  • Ask youtube for Video Demo!

• Idea: "Present your project"-Sessions

Queesch

• Discussing with Queesch members about their involvement in/with the space.

Minutes

Miscellaneous

• Book aquisitions: How to do it? Does this need OK via bootstrap?

=> Best is to add to the wishlist including an abstract. Inform Library & Acquisitions of your request.

• Haxolight, if people know of some potential places, what are the requirements? [did we have an answer on this?]
• Member fees timing and insurance: if members quit, and don't pay the whole year, the budget previsions would be off. Last meeting stated: members pay for a full year, even if this is done via monthly payments.

Working Groups

• status updates
  • evdev have had an internal meeting which covered potential events and ideas for 2011. Also an after event questionnaire is planned to get people's opinions. Their next meeting is 22 jan.
  • faccat presented the new tic board operation. Only people regularly visiting the space should put their marks on the blackboard. This is meant to ease the handling of multiple payments in one day or weekend, not to live on long term credit on syn2cat's costs. The maximum stays at 20€.

Buying kitchen and catering stuff is only handled by faccat. If members notice an opportunity, please contact a faccat member first, to avoid double buying. Small quantities you can still buy, at the risk to have to use it for your own needs if the syn2cat stock is full. In any case, never take money directly from the cashier! Please give the bill to a faccat member who will pay you. The wishlist on the fridge is not only for needed beverages and food, but also for any kitchen or equipment item you think is missing.

• • spila if members have interesting items, don't bring them right away to the space. There is not so much room and a lot of stuff ended up at the recycling centre. Please ask spila first if there's need.
  • pubrel has been asked to rearrange the top banner on the blog to point to the wiki pages and put the blog links to bottom or side. There will be new stickers. Pubrel also has a new member, which is also a new syn2cat member. If anyone is knowledgeable in XML and iTunes, there is a script needed to transform our radioshow into a podcast for the i-devices.
  • sysops have been asked to access the webserver statistics for optimizing the blog contents. This should be no problem to access the [???how is the tool called, link????] stats. The questions of using google analytics was raised. Some concerns about privacy of website visitors have been raised, and the Idea is not accepted. If there is any need (new phython version, new tools...) please file a ticket in redmine. There are plans to provide email facilities (including spam and virus checking) on the hackerspace.lu and syn2cat.lu domains.
  • hsoffice ADHS has been contacted today (as they were present this day) aboput the cleaning issue. They will have a general assembly next week and will tell us if our proposal is ok or they may be could offer us another solution.

A meeting is planned with the commune to discuss on several outstanding points (convention, letterbox, sattelite etc...) Members contributions will need to be raised due the the assurance cost. This will be voted on the next general assembly. Members are advised to pay the new amount (which is €9.5 or €10) already from 1st of January on.

• sugar is a CRM (customer relationship management) tool which is in use by the office group since the very beginning of syn2cat. So it's not "another new tool". Roughly it's an evolves contact managing phonebook where you can also add exchanged emails and notes. The accounts (companies) have contacts (individuals). The use is to track communication with non-syn2cat people and groups. The advanteg compared to a spreadsheet or similar is that it's structured and won't end up with unorganized information clutter. Sugar is not available to everybody because of privacy issues. Please contact sysops for access.

This tool is not mandatory, you can still use a sheet of paper, wiki page or any other format for managing your contacts. If you find good alternatives, suggestions are welcome. A rudimetary bridge between sugar and redmine exist. To be studied if it's worth implementing.

• How to improve the working groups?

If you want to inform yourself about what is going on in a workgroup, a good idea is to browse through their redmine pages and tickets. Note that sysops and hsoffice are not browseable. The bridge between faccat and spila is not very clear. Maybe people should join both, or even merge both working groups. => a meeting spila-faccat should be planned to clarify this.

• How to handle people leaving/joining working groups?

The consensus is, that no restrictions or barriers should be imposed on joining a workgroup. But leaving will only be possible at a bootstrap meeting. This is mainly to remove workload from the people needing to work behind the scenes to make all this happening (sysops). Joining is generally not validated by anyone, except for hsoffice and sysops. TO have a trial period before deciding to join, members are free to assist a group meeting or talk with the group members before really joining. Are there member and group number enforcements. There is a rule of at least 1 group and max 3 groups per member and max 6 members per group. This is just a rule of thumb. Depending on workload and people's interest, the real numbers vary.

Administrativa

• Proposal for using real names and no nicknames on source.hacker.lu

As this has been covered on last meeting, not much has changed. Everyone is free to choose the name he wants. If people know each other, this should not be a problem. If there is urgent need to know the identity, you can ask office.

• Question about the way members get remembered of their membership fees
  • When do you get the initial fee? When do you get reminded?

The reminder sent out was a manual action.

• • Is email the best solution?

It will always be email as any other solution (paper, sms ...) involves cost. Some ideas for nagging people not paying came up, and vanished again.

• Handling the storage vault. (Wuala/Dropbox/webdav or /dev/null?)

The storage contains a multitude of logos and documents which have been used in the past of syn2cat. This should be migrated from svn (the only remaining svn depot we have) into git, so one can access it from redmine.

• A database where all the members' interests are listed

There was the project to do interviews with the members, which has not made much progress. Members could fill out on their wiki profile their interests. The proposal to use the semantic capabilities of mediawiki is accepted, so that this info becomes searchable.

• Optional feature request: limit #users on Lusitania to historical 1198 [2] nice joke, but the ship had 2198 passengers, oh, oh, fail.
• Concerning "children work" (≠ Asian children work) a box on the front page where parents could "register" their children for workshops would be cool. This box should populate a mailing list which we can then use to inform parents when a workshop is held.

Events

• Realizing regular workshop for kids & some kind of shop (everything realized with stuff, they've got on sparkfun.com, evilmadscientist.com, etc.)
• Science Festival. CallforProposals Photos 2009

Acquisitions

• Buy gas-heater?
• Buy fold-able transport boxes?

Projects & Funding

• Fund an OpenLase Installation (~500€) @SteveClement
  • Git repo
  • OpenLase Project Site
  • Buy Galvo Motors (e.g: K12N Laser Galvo)
  • Ask youtube for Video Demo!

• Idea: "Present your project"-Sessions

Queesch

• Discussing with Queesch members about their involvement in/with the space.

December 4th, 2010

Topics

• privacy of source.hacker.lu
• bar tap board overuse
• consequences for not respecting cleanliness of space
• working groups status update
• toolset workshop announcement
• graffitiresearchlab.lu [3]

Minutes

As always, please feel free to contribute to the minutes and to make amendments.

privacy of source.hacker.lu

It was voted for leaving source.hacker.lu openly and fully indexable by crawlers.

bar tap board overuse & consequences for not respecting cleanliness of space

In both cases, it was convened on a case-by-case trial. The person concerned should be invited in front of the administrative council, accompanied by the person who vouched for him/her on the membership application form. Matters should be discussed face-to-face and solutions primarily be proposed by the person standing "trial".

working groups status update

• Faccat promised to make a serious proposal for the cleaning issue until January 8th. In the meantime, the insurance contract should be concluded.
• Pubrel presented the idea of moving to wordpress for blogging software.
• Evdev: Mich is preparing a table for organising those helping out on the Chrëschtmaart.
• Server reported the successful upstream fix of a mediawiki bug.

toolset workshop announcement

No announcement was made, due to lack of the workshop leader.

graffitiresearchlab.lu

Solved by Steve buying the domain.

misc

Look up Benelux-Village at CCCamp 2011

November 7th, 2010

Power up, mega man!

MEGA Bootstrap Meeting. Yes, this meeting is exceptionally on a Sunday.

Topics

1. Minutes

• Important: Working Groups
  • Detailed Working Groups introduction.
  • Working groups budgets and accounting.
  • Reshuffle Health & Beauty, Space Infrastructure, Library & Acquisitions and Web & Server Management tasks.
  • First Working Groups evaluation.
  • Subscribe to working groups.
• Other
  • Member Internet Service Hosting
  • Foire de l'Etudiant 2010
  • Create accounts on syn2cat.lu for all members present who not already have one (-> PEAP::MSCHAPv2)
  • Keys
  • MemberCards
  • Application Forms/Social Contract
  • Talk about further regular events on Weekends (?!)
  • Public Relations budget?!
  • --> Newsletter (pdf, bi-monthly, preview and review)
  • Pamela-like feature for syn₂cat.
  • Soldering station for doing some fancy smd soldering works.
  • For syndilight project, pre-financing for 15 RGB LEDs boards for one 7 segment display: 120€ (incl. shipping)
  • Criticism and complaints

Minutes

detailed presentation of working groups (cf. wiki descriptions)

• requirement of being able to post issues to the working groups discussed
  • -> set up in redmine
• PR group should seek permission and confirmation of correctness before publishing materials (when publishing stuff about projects, for instance)

reports

• health & beauty presents cleaning bill: 253 EUR352.578 $
  220.591 £
  308.63 CHF / month
  • too much, should we do it ourselves?
  • clean twice a month?
    • -> Health and beauty should ask commune whether we can pay them to continue cleaning the space.
    • -> H&B should investigate options with lower frequency.
    • -> What about private (non-company) cleaning?
• web management presents changes to login system
  • -> ldap
  • -> can we have passphrases?
  • -> can we add entropie tests for passwords?
• events group presents foire de l'étudiant
  • presents syndelights project

discussion about membership application form

• printed 7 forms to be filled out and handed in

request for "newsletter"-type updates of what's going on in the space

• -> PR group should take care of this asap

rediscussion of pamela member presence system

• yay for self-decided level of displaying information about oneself with double opt-in

soldering station

• voted yay for most expensive model after lengthy discussion

rgb leds for syndelights

• yay

dmx equipment

• nay, wait whether we can borrow some
• bulb longevity will be tested using cheap plug-in dimmer rather than dmx
• cable compatibility will be tested using equipment at dance studio or so

complaints?

• syndelights should be more prominent
  • syndelights should become an "official" hackerspace project which will have the full support of the hackerspace
  • PR should be kept private right now because we want it to be a very cool surprise for the city but it should be talked about profusely between members

October 1st, 2010

Topics

Minutes

• chocolates missing

=> chocolates filled up from secret stockpile :-) SOLVED

• workgroups
  • start with 2 groups, then add more later
  • one group to start with would be provisioning (consumables: eat, drink, paper...)
  • on each bootstrap every group should give a little activity report
  • people should be in maximum 3 groups to reduce overload

Note if a group does not do the work, it won't happen of course.

• kitchen extension
  • small tabletop dishwasher from Bartek: OK
  • fridge from Jhemp (80 height) NOK
  • fridge from Jan 145hx60w: OK

• european volunteer
  • People between 18-30years
  • needs to be coached
  • what tasks? administrative stuff, public relations, event management, cooperation with other lux. organizations, help in projects which lack time and ressources, reporter/journalist to fill in wiki or blog

• please clean the toilets when you make a mess!
• new locks will arrive next week

• membercards

pdf files have been produced, will be given by Kwisatz

• satellite dish

will be put up as we did not get any negative reaction from the commune

cable can be put without any drilling

September 4th, 2010

Topics

• Budget
  • Books
  • Projects
  • Propaganda
  • Food
  • Hardware
    • Infrastructure
    • Other
      • Kaossilator?! :D
      • Go-Board 9x9 Go-board 19x19
• Etching materials?
• Hackyversary
• Workshop leaders required
  • Makerbot
  • PCBs, from design to etching
• Syn2lights
• Presentation of
  • new working groups
  • membership application form

Minutes

Budget

for Books, Infrastructure, Food & Drinks and Projects got defined.

Treasurer

Todo: Split up infrastructure into project-based and general

Members getting funding for projects

• members present their project on the ML
• on the bootstrap meeting a minimum of 6 ppl have to be present for the voting (2 of which must be a member of the council)
• ppl decide whether we can afford funding
• if possible funding, we decide case by case how much
• no min no max limit
• 40% upfront .... 60% later on ... if budget allows for it

Kwisatz Kaossilator Project

• postponed until next month ... waiting for presentation

Kwisatz GO board

• 40€ for board + stones package

Workshop leaders

• etching -> slopjong
• makerbot -> gunstick (if interest) or sim0n

Hackyversary

• no exhibition in Galerie Spiren as there are no volunteers to help out or give ideas
• organize a birthday party in space (Mich?, sim0n)
• prepare slideshow to show to council and say "thanks" for the year of presence in Strassen

August 7th, 2010

Cancelled for lack of attendees.

July 3rd, 2010

Note: Extraordinarily, this meeting starts at 6pm.

Topics

• Air conditioner
• Working Groups
• More regular workshop/projects
• Getting to know people

Minutes

Air conditioner

It has been concluded that Mexx should see if he can bring his air conditioner. We will have to see whether that works at all. Another solution might be simple ventilation.

Working Groups

Three to four working groups will be introduced and people are expected to join at least one, at most three groups.

Regular Workshops and Projects

People have been invited to suggest more workshops. Also, it has been suggested to more actively point to community projects like for examples Syn2lights.

Getting to know people

It has been deplored that space members don't know each other or their occupations too well. In order to resolve this issue, it has been suggested that every member be interviewed and that we have some sort of cocktail party or similar. Mich has volunteered (sort of ;)) to do the interviews.

June 5th, 2010

Topics

May 1st, 2010

Topics

• Urgent: Chemical lab, etching equipment and table. How to handle/store acids?
• Grill-o-matic : We need a neat BBQ, preferably one with gas
• More questions to the commune?

Minutes

ChemLab

• Find a table, with or without tiles?
  • Use the table in Workroom corner?
  • Tiles would have the benefit of a wall preventing spills.
    • Inquire what tiles would cost.
• Use for soldering also?
• Where to put it? Do we have enough space?
• Where to store the acids?
  • Buy Mercury 65 furniture safe from Hornbach?
• Inquire with the commune if we can get the ADHS space once they leave for the new school?

Kitchen

• Extractor hood. With tubing?
  • Find an Extractor hood or build one.

BBQ Grill

• A grill will be supplied by the metalgamer's neighbour.
• Lava stones might be supplied by Mexx.

Questions for commune

Items were handled during the debate on the ChemLab.

April 3rd, 2010

Topics

• Syn2Sign
• Discuss further handling of security@lists.hackerspace.lu and the mallory project.
• New wifi key
• ChillyChill
  • investment on building the bar (also future blinkenlights extension)
  • organizing transport for more new furniture and kick out the old fridge
  • discuss room arrangement
  • wall paint? which color? where?
• Syn2Sat are we allowed to put dish on roof?
• new syndi.hackerspace.lu Web/Mailserver (share with C3L? [cf. sysops ml])
• Selling drinks...
• layouts for the member cards
• Treasury
• Old Rack

Minutes

Syn2Sign

Where signs? ADHS ok, probably no problem. On the building? Current state is difficult to see.
Number 11 on facade: how to fix? => Use the round windows for displaying 11.
The top border of the building is probably metal. Magnetically fix a sign there. Design will be handled in the Syn2Sign project.
Idea to put little life-gliders everywhere. not really.
Maps in the bus-stops could be updated with the hackerspace location => ask commune/AVL/JCD.
Recreate sign every year cheaply instead of an expensive one. Banners (callico).
Illuminated sign has to be done. Buying will be too expensive.
Has the ADHS sign been created by commune? Ask Grun signalisation for their prices.
Syn2Sign project split in several sections for every sign (street, building...)
Use the blends to spell syn2cat by using reflective tape?!

security@lists.hackerspace.lu

Move list to the c3l environment, as syn2cat is probably not the best place hosting it. People are invited to get pgp keys signed (by david&georges) because the list will only be allowed to signed pgp keys.

New wifi key

Has to be changed as it's used for changing alarm. Not too complex.

• Short-term: Passphrase by using first letters?
• Long-term: 802.1x radius server?
• See Network for details.

Ask sim0n or Kwisatz for new wifi key!

ChillyChill

• investment on building the bar (also future blinkenlights extension)

where to get diffuse plexi-glas?

• organizing transport for more new furniture and kick out the old fridge

new furniture is available, can get asap.

• discuss room arrangement

seems to be ok

• wall paint? which color? where?

currently some neon tubes are there. to be put as indirect lighting.

kitchen: move whiteboard to other room and paint wall with magnet paint.

Syn2Sat

Are we allowed to put dish on roof? Will start after chillychill is finished.
Meeting with Strassen will be end of april.
Join us if you are interested in sat stuff!

new syndi.hackerspace.lu Web/Mailserver

Current hoster sponsors the hosting cost by having their ad. So investment will be one-time.
Also rent VMs to other clubs?
Server issue is to be further discussed on sysops mailings list.
If anyone is interested in one of the VMs, please come forward.

Selling drinks

There is no club where the buvette is done by another organization than the one doing the infrastructure. This looks like problems.
The council will have another round of debates on this.

Layouts for the member cards

will have a mag stripe for experimentation
the nickname (login in the wiki) will be on it as a barcode and of course the new logo, maybe the PGP fingerprint (40 chars).

Treasury

We don't have any treasurer. steve is overbooked. We need one. Georges Toth proposes himself.

Old Rack

The new rack will get the equipment from the little mobile rack. So the old one goes where. Just on the trash?
And the new? In the hall (need rack keys) after asking the commune.

misc

• plastic for maker bot has arrived.
• the two sgi machines for the museum arrived.

March 6th, 2010

Topics

• Membership cards
• Chemical lab
• Wall colors (Blackboard and magnetic paint have already been bought!)
• MakerBot

Minutes

RepRap or Makerbot?

Reprap is complicated to build as it needs quite some special tools we don't have (yet). Makerbot is more expensive but can be assembled more easily. And once we have a makerbot we can still use that to create a Reprap out of thin air (well, or... almost).

Chemical lab

Need a table which is not sensitive to chemicals. Some glass panes to contain eventual fumes (from etching, soldering and anything else making smelly smoke) and an extractor to remove the fumes.

Membership cards

What layout? The new logo of course, with the name, a barcode which may be used for the library and a magstripe for people to play with. The layout should have syn2cat and user's name on both sides so the card can be used as badge on lanyard.

• Layout: Anne
• Producing: Gunstick